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FOR INTERMEDIARIES ONLY

Setting Indemnity Periods: Why it's crucial to get it right

“Selecting the right indemnity period is essential for a business’s ability to bounce back from disruptions, a factor which is often underestimated.  An adequate indemnity period ensures the financial backing necessary to resume operations. No business should have indemnity coverage of less than 24 months, given the current unpredictable economic climate.”

Nick Hobbs, Chief Distribution Officer.

Nick Hobbs, Chief Distribution Officer

Every company should have business interruption insurance in place, so that it has financial protection if operations are disrupted by a catastrophic event such as fire, flood, or equipment failure. Should an incident occur, operations could be impeded for a significant amount of time, which can lead to severe financial losses if they are not adequately insured.

For this reason, it’s also crucial to set the correct indemnity period, so any potential losses are covered during the time it takes the business to resume normal operations. The indemnity period begins from the time the insured event occurs and lasts until the business recovers, or until the time specified in the indemnity period expires, whichever comes first. 

If the indemnity period is not adequate to cover the time taken for operations to resume, the business could end up being underinsured. This means that, while insured, the insurance cover it has in place doesn’t fully cover the costs of any claims made. In this scenario, the business will need to cover the shortfall itself, such as rent, payroll, utilities, and other operating costs. This could lead to severe financial losses or, in the worst-case scenario, even bankruptcy.

There are several factors to consider when setting indemnity periods, and cover should be regularly reviewed due to the changing global landscape. For example, in recent years there’s been an increase in climate related disasters, widespread disruption to supply chains and labour shortages. The costs of materials and supplies have also increased which means a business’s interruption insurance and indemnity period might need to be increased, or extended, to ensure the business is adequately protected. Here are some key factors businesses need to consider:

 

 

Supply chain dependencies: The indemnity period should allow for disruptions to the supply chain. Businesses will need to consider their dependency on suppliers and partners and the indemnity period needs to cover the amount of time it could take to find alternatives. 

Potential losses: The time it takes and the costs of rebuilding inventory, repairing or replacing assets (e.g. critical pieces of plant and machinery), and recovering lost revenue should all be considered when planning the indemnity period.

Continuity planning: The indemnity period should be long enough to implement and execute the business’s continuity plan in the event of a disruption.

Contractual obligations: Any regulatory or contractual obligations need to be accounted for to ensure the business remains compliant throughout the disruption.

Contingencies: Businesses should always build contingencies into the indemnity period to cover for any unforeseen natural disasters, geopolitical events or economic downturns that could impact on the time it takes to get things up and running again.

As a business grows or evolves, owners will need to regularly review and adjust indemnity periods alongside any changes to their insurance cover (e.g. sum insured) as well as consider the changing risk profile, Business owners will need to carefully consider the economic outlook along with other external factors, to ensure the indemnity period continues to be aligned with its specific needs. 

Brokers play a crucial role in helping to set appropriate indemnity periods by assessing a business' specific needs and risks. They provide expert advice on the appropriate length of coverage to ensure sufficient recovery time after an interruption.

Visit our underinsurance hub to find out more.